{"id":60,"date":"2015-01-03T19:27:37","date_gmt":"2015-01-03T19:27:37","guid":{"rendered":"http:\/\/makemyassignments.com\/blog\/?p=60"},"modified":"2016-03-02T09:46:30","modified_gmt":"2016-03-02T09:46:30","slug":"importance-of-making-minutes-of-meeting","status":"publish","type":"post","link":"https:\/\/www.makemyassignments.com\/blog\/importance-of-making-minutes-of-meeting\/","title":{"rendered":"Importance of Making “Minutes” of meeting"},"content":{"rendered":"

Minutes of the meeting\u00a0 are written and \u00a0recorded documentation which is used for informing the attendees and the non-attendees about the happenings during the meeting. The minutes of meeting are generally taken and recorded at the time of \u00a0the meeting so that the participants have a written record of what happened in the meeting. Minutes are also known as the \u00a0protocols\u00a0or more informally the\u00a0notes which are the instant written record of \u00a0meeting\u00a0or a\u00a0hearing. Minutes \u00a0typically describes the events which take place in the meeting along \u00a0with a list of the attendees and a statement about the issues which are considered by the participants and \u00a0responses or decisions related with the issues.<\/p>\n

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Business Management assignment help<\/a><\/p>\n

Minutes can be created during the meeting either by a\u00a0typist\u00a0or by a\u00a0court reporter, who can make use of\u00a0shorthand\u00a0notations and can prepare the minutes and then issue them afterwards\u00a0 to the participants. Also, the meetings can be\u00a0audio recorded,\u00a0video recorded, or even there are the group’s \u00a0being appointed or informally assigned by the\u00a0 Secretary to take notes, while minutes prepared later. Many \u00a0agencies \u00a0make use of minutes recording software for recording and preparing \u00a0minutes in\u00a0real-time.<\/p>\n

The format of the meeting\u2019s minutes \u00a0varies from one organization to another, but they are usually\u00a0 straightforward. Minutes start by listing the body, gives\u00a0 the date and time of \u00a0meeting, members present, and also offers a short review of every agenda item and\u00a0 record of the vote, if any being taken for each and every item. It \u00a0will also note \u00a0the time of adjournment and \u00a0lists the date and time of \u00a0next meeting. Minutes of meeting are very essential for recording the contributions of people towards the actions being taken by a company. Meeting minutes can \u00a0be used \u00a0as an evidence in a court of law in the case of \u00a0a lawsuit. Because of the high level of public exposure, it is often recommended that the meeting minutes are considered as an important part of a company\u2019s communication and its record keeping.<\/p>\n

Minutes of the meeting focuses on decisions being made during meeting and commitments being made by \u00a0participants. The commitments are being accompanied by the due dates and \u00a0other details necessary for\u00a0 understanding\u00a0of the meeting participants.<\/p>\n

Effective\u00a0 minutes of \u00a0the typical business meetings does not require to record each discussion. There is also no need to record and state that who said what. \u00a0This rule of minute making \u00a0is quite different from another type of\u00a0 situations like legal action, court hearings, and so on. These types of minutes\u00a0 require a record of\u00a0 the conversation and the statement, whereas it is not required by typical workplace meetings.<\/p>\n

Ideally, \u00a0minutes are disseminated to \u00a0participants within the 24 hours of \u00a0meeting. Minutes serve as a reminder of\u00a0 the commitments made in the \u00a0meeting. They help participants to transfer their meeting commitments to calendars and in their \u00a0to do lists.<\/p>\n

Usually, minutes begin with \u00a0entity name,\u00a0 date, \u00a0people present, the date and \u00a0time on which chair called the meeting to order.<\/p>\n

Minutes\u00a0 record what\u00a0 occurs in a meeting actually,\u00a0 in the order in which it actually happens, regardless of any written agenda that encounter follows.<\/p>\n

The principal function of minutes is \u00a0recording the decisions being made, \u00a0and all executive decisions should be included.<\/p>\n

Minutes usually include various important elements which are considered to be important:<\/p>\n