Quality Customer Service (Team Development) - The Wales Institute

Performance objective

The candidate will demonstrate the ability to ensure delivery of quality service through handling customer complaints, monitoring team performance, and intervening to develop team abilities to overcome difficulties in providing quality customer service.

Assessment description

You will perform two role-plays in the context of the Innovative Widgets simulated business. In the first role-play, you will follow procedures to handle customer complaints. In the second role-play, you will recognise areas in which you can improve the performance of a customer service team member. You will then coach the team member appropriately to improve their performance.

Procedure

  1. Read the role descriptions provided in Appendix 1 of this task.
  2. Prepare to participate in two role-plays.
    1. In the first role-play, your assessor will participate as the customer and observe you as you role-play the customer service representative.
    2. In the second role-play, your assessor will participate as a team member as you role-play the manager of that team member.
  3. Participate in a role-play in which you follow the complaints handling procedure to resolve a customer complaint.
  4. Participate in a second role-play, in which you identify deficiencies in a team member’s performance and then coach the team member to improve customer service outcomes for your team.

Specifications

You must participate in two role-plays observed by the assessor:

  1. Handling customer complaints.
  2. Managing under-performing team member.

Your assessor will be looking for you to demonstrate:

  • ability to consult with customers to resolve complaints using active listening:
    • asking questions
    • paraphrasing/summarising
    • using verbal prompts
    • maintaining good eye contact (if appropriate)
  • application of techniques and strategies for resolving routine and non-routine complaints (complaints requiring referral) as determined by procedures (provided in Appendix 2 of this task)
  • ability to develop team members:
    • monitor team performance to recognise areas for improvement
    • improve the team members’ ability to provide quality customer service to customer specifications and organisational policy and procedures on behalf of the simulated business (refer to customer needs and procedures; use the GROW coaching model)
    • assist team members to handle customer complaints.

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